4 Advantages of Digital Signing for Businesses

Digital signing, versus the traditional “wet” signature, has become increasingly popular in recent years.  More and more countries across the globe have endorsed the legal validity of digital signing, enabling businesses to digitize entire workflows and further optimize management processes.

Whether you’re preparing an employee work agreement, finalizing a new client contract, or submitting an invoice, digital signing can prove beneficial in a number of ways.

Here are just three reasons businesses, organizations, and even governments choose digital signing over paper.

1. Save time and courier costs

Ensuring all parties sign off on paper documents typically entails a number of time-consuming and potentially expensive steps.

First, you must prepare the document, courier it to each recipient, and then wait for them to receive, review, and sign it.  One of your recipients may be out of town, or home with the flu, which furthers lengthens your wait time. Even printing, signing and scanning can be a tedious task on a busy day. The resulting delays can be both costly and frustrating.

With digital signing, documents are swiftly delivered, revised and authenticated online. Transit time is minimal, so business owners can direct their energies toward earning new customers, rather than handling more paperwork.  And of course, adopting a paperless solution immediately reduces your environmental impact – an important benefit for entrepreneurs seeking more sustainable business practices – not to mention, lowers your office supply costs.

2. Safeguard your documents with digital encryption

In addition to improved efficiency, digital signing beats paper when it comes to security.  The digital signing software you use to create the signature will ensure it is encrypted, which protects your entire document from tampering.

3. Track the status of your document in real time

Wondering whether the contract you sent to a new client has been opened and reviewed, or signed and sent back? Digital signing makes answering these questions far easier than the paper alternative.

From creation and distribution, to editing, validation, and storage – the entire document lifecycle is digitized and transparent.  Using cloud-based digital signing, business owners can track the status of their documents in real time, including:

  • when the document was opened;
  • how close the signee is to completing their validation of the document; and
  • the moment the validation is complete, or if a party opts out of the process.

Some service providers also include options to send out automatic reminders to ensure the timely completion of your agreements.

From saving time, money, and trees, to improving collaboration with team members and clients, it’s no wonder digital signing is fast becoming the new business normal.

4. Make it easier for your customers

By allowing your customers to sign electronically, you are making it easier for them to do business with you. For example, Sentera sends proposals/engagement letters to potential new clients via Practice Ignition, which allows them to sign digitally within seconds.

Software you can use for digital signing

By | 2018-02-19T13:14:11+00:00 September 2nd, 2017|Blog|